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BECOME A SPONSOR

SPONSORSHIP  & EXHIBITION OPPORTUNITIES

WHAT IS EBSA 2025?

The European Biophysical Societies' Association (EBSA) was formed in 1984 as a non-profit organization with the objectives of advancing and disseminating knowledge of the principles, recent developments, and applications of biophysics.

Additionally, it aims to foster the exchange of scientific and technological information among European biophysicists and the global biophysics community.

The purpose of EBSA is to promote biophysics in Europe.

It comprises the Biophysical Societies within the European region and is governed by an Executive Committee

EBSA organizes the European Biophysics Congress biennially.

The upcoming Congress is scheduled to take place at Univeristy La Sapienza in Rome, Italy (30 June - 4 July, 2025).

WHY SPONSORING EBSA 2025?

Sponsoring EBSA 2025 offers companies:

  1. Market Exposure: Reach a targeted audience in biophysics and life sciences.

  2. Networking: Connect with experts and peers for potential collaborations.

  3. Brand Visibility: Enhance recognition as a leader in biophysical research.

  4. Thought Leadership: Share expertise and innovations with attendees.

  5. Access to Research: Stay updated on the latest developments in the field.

  6. Recruitment: Identify and attract top talent in biophysics.

  7. Scientific Contribution: Support scientific advancement and excellence.

WHO WILL ATTEND EBSA 2025?

The European Biophysical Societies' Association (EBSA) conference typically attracts a diverse range of attendees from various sectors of the biophysics and life sciences community. These may include:

 

  1. Researchers: Scientists and academics actively involved in biophysical research across disciplines such as molecular biophysics, structural biology, computational biophysics, and bioinformatics, , environmental biophysics, bio-nanoscience, biosensing, bioengineering, biomechanics...

  2. Students: Graduate students and postdoctoral researchers pursuing studies and research in biophysics, biochemistry, molecular biology, and related fields.

  3. Industry Professionals: Professionals from biotechnology, pharmaceuticals, healthcare, and related industries interested in the latest advancements and applications of biophysical techniques and technologies.

  4. Government Representatives: Officials and policymakers involved in science policy, funding, and regulation related to biophysics and life sciences research.

  5. Educators: Faculty members from universities and educational institutions teaching courses in biophysics, biochemistry, and related subjects.

  6. Entrepreneurs and Startups: Individuals and companies developing innovative technologies, tools, and applications in the field of biophysics for commercialization.

  7. International Delegates: Attendees from around the world, including Europe and beyond, interested in exchanging knowledge, ideas, and collaborations in biophysics research and applications.

 

Overall, the EBSA conferences attract a broad spectrum of professionals, researchers, students, and stakeholders with an interest in biophysics, making it a vibrant platform for networking, collaboration, and knowledge exchange within the field.

SPONSOR PACKAGES

PLATINUM SPONSOR  - € 25.000,00 - ONLY ONE AVAILABLE!

YOUR COMPANY LOGO ON

  • website (home page and sponsor page with short company profile)

  • monthly newsletters (exclusive to PLATINUM sponsor) 

  • final program

  • banner at the conference venue 

  • thank-you slide during session breaks 

​EXHIBITION SPACE at the Conference Venue

  • large table and chairs

  • Basic electricity

  • Wi-Fi

  • 3 exhibitor passes (Conference Dinner included

  • 3 conference registrations (other company staff members will have to pay the registration fee) 

 

CONFERENCE PROGRAM

  • The possibility to arrange a 30 minutes research focused symposium (exclusive to PLATINUM sponsor - subject to the Conference Chairs' approval) 

  • Special acknowledgments during the Opening Session and Conference Dinner 

ATTENDEE’S KIT

  • Lanyards with Company and Conference logo (provided by the Company) - (exclusive to PLATINUM sponsor) 

  • Bag (provided by the Company) - (exclusive to PLATINUM sponsor) 

  • Max 3 flyers inside the bag

GOLD SPONSOR  - € 15.000,00 Not exclusive

YOUR COMPANY LOGO ON

  • website (home page and sponsor page with short company profile)

  • final program

  • banner at the conference venue 

  • thank-you slide during session breaks 

​EXHIBITION SPACE at the Conference Venue

  • table and chairs

  • Basic electricity

  • Wi-Fi

  • 2 exhibitor passes (Conference Dinner NOT included

  • 2 conference registrations (other company staff members will have to pay the registration fee) 

 

ATTENDEE’S KIT

  • Company gadgets  to be included in the attendee's bag (notepads, pens...)

  • Max 2 flyers inside the bag

SILVER SPONSOR  - € 10.000,00 Not exclusive

YOUR COMPANY LOGO ON

  • website (home page and sponsor page with short company profile)

  • final program

  • banner at the conference venue 

  • thank-you slide during session breaks 

​EXHIBITION SPACE at the Conference Venue

  • table and chairs

  • Basic electricity

  • Wi-Fi

  • 1 exhibitor pass (Conference Dinner NOT included

BRONZE  SPONSOR  - € 5.000,00 Not exclusive

YOUR COMPANY LOGO ON

  • website (home page and sponsor page with short company profile)

  • final program

  • banner at the conference venue 

  • thank-you slide during session breaks 

COMPANY ROLL UP

  • to be placed at the conference venue 

OTHER SPONSORSHIP OPPORTUNITIES

ONLY ​EXHIBITION SPACE at the Conference Venue - € 3.000,00 Not exclusive

  • Table and chairs

  • Basic electricity

  • Wi-Fi

  • 1 exhibitor passes (Conference Dinner not included

LUNCH and COFFEE BREAKS - € 2.000,00 Not exclusive

  • Tuesday (full Conference day) 

  • Wednesday (full Conference day)

  • Thursday (full Conference day)

Company logo will be displayed on coffee breaks and lunch tables

TERMS & CONDITIONS

HOW TO CONFIRM YOUR SPONSORSHIP

Fill in this Sponsorship confirmation form in order to confirm your sponsorship.

Upload your logo in the sponsorship confirmation form!

There are two different types of logo required:

  • vector graphic (.eps or .ai format) in 4 colors (4c) for print purposes

  • jpg, png image for digital use

​​

Sponsorships items will be reserved upon receipt of full payment on a first-come, first-served basis.

If you wish to receive more information or a customized package, feel free to write to contact@ebsa2025.org

 

​IMPORTANT INFORMATION FOR EXHIBITORS

  • Shell scheme booths are not allowed. Only tables and chairs will be provided. 

  • The organizers reserve the right to assign exhibiting spaces based on the safety and health rules of the University La Sapienza.

  • Instructions about shipments to the Conference venue will be sent in due time.

PAYMENT - INVOICE - CANCELLATION POLICY

Prices do not include ITALIAN VAT (22%).

Only Italian Companies are VAT taxable therefore 22% VAT will be added on their final invoice.

​​Sponsorship confirmation form properly executed by the applicant, shall constitute a valid and binding contract.

  • 100% payment due upon receipt of the invoice

  • Invoice will be sent as soon as the sponsorship confirmation is received

  • IMPORTANT: let us know in advance if we are supposed to receive a Purchase Order or a Vendor Form to be filled, before issuing our invoice. 

Cancellation requests received prior to  March 1, 2025, will be refunded, less € 500 processing fees, within 30 days of the request.

Due to organizers' advance financial commitments, refunds requested after March 1, 2025,, cannot be guaranteed.

Consideration of cancellation requests for refunds received after March 1, 2025,, will be processed after the conference.

The EBSA 2025 Organizing Committees retains the exclusive right to approve sponsorship applications and sponsored items (advertisements, bags, lanyards, etc...) 

 

The EBSA 2025 Organizing Secretariat will not be liable for damage or loss to a sponsor’s or exhibitors’ properties through fire, theft, accident, or any other cause while at the Conference venue whether the result of negligence or otherwise.

 

Sponsorship is not limited to financial support, but can also take the form of provision of services. ads, publicity, etc.

Should your organization be interested in a custom sponsorship package, please feel free to contact us to discuss your offer.

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